FTT EVIDENCE BUNDLE INDEX AND ASSEMBLY CHECK

STATUS: Legal/procedural tool · legal information, not advice
REVIEWED: 18 August 2026
OFFICIAL SOURCES: T541 guidance; Property Chamber Rules

Use this only after reading every current direction in your case. Replace the
headings and placeholders below. The tribunal's directions decide who prepares
the bundle, what it must contain, its format, the filing and service deadline,
and whether paper copies are required.

This outline uses a practical service-charge hearing-bundle structure. It keeps
directions and later orders together, puts the disputed-items
schedule near the front, separates financial evidence by charge year, and gives
reports, correspondence, photographs, alternative quotations and consultation
material distinct sections. Omit any section that is irrelevant or not allowed.

BUNDLE COVER

Case reference: [REFERENCE]
Property: [PROPERTY]
Applicant(s): [NAMES]
Respondent(s): [NAMES]
Hearing or paper determination date: [DATE / NOTIFIED DATE]
Bundle version: [YYYY-MM-DD / FINAL / AUTHORISED SUPPLEMENT]
Prepared by: [PARTY]
Page range: [1–000]

ONE-PAGE INDEX

Section | Document | Date | Start page | End page

A. DIRECTIONS, NOTICES AND ORDERS
A1 Current directions
A2 Each subsequent direction, variation, notice or order in date order
A3 Any order permitting late, expert or supplementary evidence

B. APPLICATION AND STATEMENTS OF CASE
B1 Application and accompanying statement
B2 Applicant's current statement of case, if separate
B3 Respondent's statement of case
B4 Applicant's permitted reply, if any
B5 Agreed facts or short chronology, if used

C. LEASE AND SERVICE-CHARGE FRAMEWORK
C1 Relevant lease
C2 Deed of variation or schedule of relevant variations
C3 Relevant plan
C4 Schedule of lease clauses relied upon
C5 Apportionment or percentage evidence

D. SCHEDULE OF ITEMS IN DISPUTE
D1 Current completed schedule / Scott schedule

Keep this near the front. For each row, show the charge year and item, amount
demanded, reason disputed, amount said to be payable, each party's response and
the final bundle page range for the evidence.

E. DEMANDS, ACCOUNTS AND PAYMENTS
E1 Service-charge demands and statutory summaries, by charge year
E2 Budgets and estimates, by charge year
E3 Year-end accounts, by charge year
E4 Statements of account
E5 Payment records, credits and adjustments
E6 Calculation schedule tied to the issue IDs

F. INVOICES AND UNDERLYING EXPENDITURE
F1 [CHARGE YEAR / ISSUE ID]: invoices
F2 [CHARGE YEAR / ISSUE ID]: contract or specification
F3 [CHARGE YEAR / ISSUE ID]: proof of expenditure or service provided

Keep different charge years in separate labelled subsections. Within a year,
use the order of the disputed-items schedule or a clear chronology.

G. REPORTS AND TECHNICAL MATERIAL
G1 [ISSUE ID]: relevant report
G2 [ISSUE ID]: plan or diagram
G3 [ISSUE ID]: other permitted technical material

H. RELEVANT CORRESPONDENCE
H1 [ISSUE ID / DATE RANGE]: trimmed email or letter sequence

Include only messages that prove or answer a live point. Remove repeated quoted
text and signatures where doing so does not change meaning. Do not include
mediation, without-prejudice material or privileged advice by mistake.

I. PHOTOGRAPHS
I1 Photograph schedule: image, date, author, location and what it shows
I2 [ISSUE ID]: good-quality colour photographs

J. ALTERNATIVE QUOTATIONS OR ESTIMATES
J1 [ISSUE ID]: quotation or estimate
J2 Explanation of scope and date, if needed for a fair comparison

K. CONSULTATION MATERIAL
K1 Section 20 notice of intention
K2 Observations and responses
K3 Estimates / statement of estimates
K4 Notice of reasons or award, if relevant

L. WITNESS EVIDENCE
L1 Signed witness statement of [NAME]
L2 Exhibits [LABELS], unless placed in the relevant evidence section
L3 Signed witness statement of [NAME]

M. EXPERT EVIDENCE — ONLY WITH TRIBUNAL PERMISSION
M1 Order granting permission and defining the questions
M2 Expert report
M3 Other party's expert report
M4 Joint expert statement, if directed

N. COSTS, SUBMISSIONS AND AUTHORITIES — ONLY AS DIRECTED OR PERMITTED
N1 Tribunal-fee receipt and reimbursement request
N2 Section 20C application
N3 Paragraph 5A application
N4 Rule 13 application and causation schedule
N5 Written submissions or skeleton argument
N6 Authorities list or separate authorities bundle

SOURCE-TO-BUNDLE MAP

Complete the separate FTT bundle evidence-to-page CSV before merging and again
after final pagination. At minimum record:

Issue ID:
Question for the tribunal:
Fact to prove:
Lease clause / legal test:
Source document and date:
Witness statement paragraph:
Proposed bundle section:
Final start–end bundle pages:
Other party's evidence and response:
Amount affected:
Included in final version: [YES / NO]
Gap or action still required:

ASSEMBLY SEQUENCE

1. Read the latest directions and every later variation.
2. Freeze the list of live issues and the current disputed-items schedule.
3. Inventory the source documents; mark duplicates and superseded versions.
4. Assign every included document an issue ID and proposed section.
5. Build each section as a separate, checked source PDF.
6. Merge the sections once the order is stable.
7. Add the index and section dividers, then paginate every page continuously.
8. Record each document's final start and end page in the index and page map.
9. Update all bundle references in the schedule, statements and hearing note.
10. Add PDF bookmarks and make text searchable where reasonably possible.
11. Run the final checks below.
12. File and serve the exact same final version; preserve it without later edits.

FINAL ASSEMBLY CHECK

[ ] Latest directions and every later variation checked
[ ] Person responsible for the bundle confirmed
[ ] Contents proposed or agreed by the required date
[ ] Current directions and subsequent orders complete and in date order
[ ] Every live issue linked to a witness paragraph and/or document page range
[ ] Different charge years clearly separated
[ ] Index start and end pages tested against the final PDF
[ ] Every page, including the index and dividers, numbered in the required sequence
[ ] Pages upright, complete, legible and in colour where needed
[ ] No unintended duplicate, missing, blank or silently cropped pages
[ ] PDF searchable and bookmarked where reasonably possible
[ ] Filename includes case reference and version date
[ ] Paper and electronic pagination match
[ ] No single paper volume exceeds 350 pages
[ ] No new or late evidence inserted without permission
[ ] No mediation, without-prejudice or privileged material included by mistake
[ ] Unnecessary contact, banking and third-party private data removed or addressed
[ ] Any redaction or confidentiality direction recorded
[ ] Exact same final version filed and served on every required recipient
[ ] Covering message, attachment list and delivery proof retained
[ ] Source files, unredacted originals and the exact filed bundle preserved safely

CURRENT OFFICIAL SOURCES

HMCTS T541 service-charge tribunal guidance:
https://www.gov.uk/government/publications/service-and-administration-charges-and-management-matters-t541/service-charges-administration-charges-and-other-management-matters-in-the-property-tribunal

Property Chamber procedure rules:
https://www.gov.uk/government/publications/property-chamber-tribunal-procedure-rules

Legally checked: 18 August 2026